![]() With the files selected, you can download them all at once. ![]() In just a few clicks, you can set up integrations to automatically move new lead information into new rows, send an email when an attachment is added to a row, and so much more. Select many files at once by shift-clicking. Use Zapier to connect Smartsheet to your email, web forms, or note-taking apps. Finally, navigate to the “Recent” section in your Google Drive. Depending on your Zapier plan, it may take as long as fifteen minutes for this to happen. As these records enter the Export View, Zapier will send their attachments to Google Drive. If it is, check the checkbox field for all the records with attachments that you’d like to export to Google Drive. The file(s) in the attachment field in Export View should now be in your Google Drive. If you like, the File Name can be pulled from the table’s primary field.Īfter testing, save the Zap and turn it on. In this case, since the attachment field is named Attachments, it’s “Attachments URL” Set up template: It’s possible to precisely specify where the files are uploaded to in Google Drive. For the next (action) step, set up the following:Ĭhoose Account: Select your Google Drive account. ![]() For the Trigger Step, select the following:Īccount: Here you’ll need to provide your API key (from /account) to grant Zapier access to your Airtable Account. Learn more about authenticating your Airtable account in Zapier. Grant Zapier permission to access your Airtable base and workspace when prompted to. (If you’re new to Zapier, I’d recommend taking a look at this guide.) Set a new record entering the export view as the trigger for the zap. Airtable uses OAuth to authenticate your account on Zapier. Likewise, only the one checked record should be visible. Then, configure a filter in this view that only shows records where the checkbox field is checked. Name this view “Exports.” In this view, create a new checkbox field and check off just a single record that has an attachment. If you decide to use this zap, first create a new grid view on the table with the attachments you’d like to export. Moving attachments via the zap setup suggested below will result in 1 task per attachment exported, so I’d recommend keeping that in mind as you consider whether or not this is the right solution for you. As a note, Zapier has some limits around how many tasks you can run per month, depending on what pricing plan you use (they have both free and paid plans). Still, you can set up a Zapier integration that moves all files in an attachment field to Google Drive, where it’s easy to bulk-download files. Echoing other folks on this thread – Airtable doesn’t currently support bulk download of attachments. Attachment files are stored and displayed as part of Airtable records, allowing you to attach one or more files directly to a record.
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